Privacy Policy

SafeWorkBase.com (“we,” “our,” or “us”) is committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights regarding your data.

1. Information We Collect

We collect information in two ways: information you provide directly to us, and information collected automatically through your use of our website.

Information you provide:

• Your name, phone number, email address, and state of residence
• Details about your workplace injury, situation, or support needs that you share through our forms or communications
• Any other information you choose to provide in free-text fields or during follow-up conversations

Information collected automatically:

• IP address, browser type and version, device type, and operating system
• Pages visited, time and date of visit, time spent on pages, and referring website URL
• Usage patterns and interaction data collected through cookies and similar technologies

2. How We Use Your Information

We use your information for the following purposes:

• To understand your situation and match you with appropriate professionals from our network, including safety consultants, claim specialists, legal professionals, and medical providers
• To share your information with network partners so they can evaluate your needs and determine how best to assist you
• To communicate with you about your inquiry, provide updates, and follow up on your request
• To improve our website, services, and user experience through analytics and user research
• To comply with applicable laws, regulations, and legal processes
• To protect the security and integrity of our platform and prevent fraudulent activity

3. Lawful Basis for Processing

We process your personal information based on your consent, which you provide by voluntarily submitting your information through our website. You have the right to withdraw your consent at any time by contacting us. Please note that withdrawing consent may impact our ability to provide you with our matching and referral services.

4. Information Sharing

We value your trust and do not sell your personal information to third parties. We share your information only in the following circumstances:

• Network partners: We share your information with safety consultants, claim specialists, legal professionals, medical providers, and insurance partners who may be able to assist you. These partners are required to use your information solely for the purpose of providing services to you and to maintain its confidentiality in accordance with applicable privacy laws.
• Service providers: We engage trusted third-party service providers who help us operate our website, process data, deliver communications, and analyze usage. These providers are contractually bound to protect your information and may only use it for the specific services they provide to us.
• Legal compliance: We may disclose your information if required by law, court order, subpoena, or governmental regulation, or if we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others.

5. Data Retention and Deletion

We retain your personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, or as required by applicable law. Our standard retention period is three years from your last interaction with our services, unless a longer period is required by law. When your information is no longer needed, we will securely delete or anonymize it. You may request deletion of your data at any time by contacting us.

6. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Right to know: Request information about the categories and specific pieces of personal data we have collected about you
• Right to access: Request a copy of the personal data we hold about you
• Right to correct: Request that we correct any inaccurate or incomplete personal data
• Right to delete: Request that we delete your personal data, subject to certain legal exceptions
• Right to portability: Request that we provide your data in a commonly used, machine-readable format
• Right to non-discrimination: We will not discriminate against you for exercising any of your privacy rights

To exercise any of these rights, please contact us at privacy@safeworkbase.com. We will respond to your request within the timeframe required by applicable law. If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA).

7. Data Security

We take the security of your data seriously and implement appropriate technical and organizational measures to protect it. These measures include encryption in transit (TLS/SSL), access controls, secure data storage, and regular security reviews. While we strive to protect your personal information, no security measure is completely infallible. We cannot guarantee absolute security but are committed to safeguarding your data to the best of our ability.

8. Cookies

Our website uses cookies and similar tracking technologies to provide essential functionality, analyze site usage, and improve your experience. Cookies are small text files stored on your device by your browser. We use both session cookies (which expire when you close your browser) and persistent cookies (which remain on your device for a set period). You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.

9. Third-Party Links

Our website may contain links to external websites or services that are not owned or operated by us. We are not responsible for the privacy practices, content, or security of these third-party sites. We encourage you to review the privacy policies of any third-party websites you choose to visit.

10. Children

Our services are intended for adults aged 18 and older. We do not knowingly collect, use, or disclose personal information from children under 18. If we become aware that a child has provided us with personal information, we will promptly delete it. If you believe a minor has submitted information through our website, please contact us immediately.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. Material changes will be communicated by posting the updated policy on this page with a revised effective date. We encourage you to review this policy regularly to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please don't hesitate to reach out:

SafeWorkBase.com
Email: privacy@safeworkbase.com